Financial and Administrative Services, Administration and Finance
Winnipeg MB
Advertisement Number: 43509
Salary(s): AO1 $54,356.00 - $65,420.00 per year
Closing Date: December 1, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.
Introduction
The Department of Municipal and Northern Relations is looking to fill an Administrative Officer role. The Manitoba government has a comprehensive benefits package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance and defined pension plan. Training and career development opportunities are also available for employees.
To be considered for this competition you must submit an application form with a resume. See below for further instructions.
Post-secondary education in Business Administration, Office Administration, or a related program. An equivalent combination of education and experience may be considered.
Experience providing financial administrative support to a department or branch, including preparing estimates and annual report documents, preparing invoices for payment, preparing expense account forms for signature, invoice processing, etc.
Experience providing senior level administrative support to a branch or department.
Strong organizational and time management skills to prioritize work to meet strict and often competing deadlines.
Strong problem-solving, analytical and decision making skills to find solutions through negotiation, consultation and collaboration.
Ability to work independently with minimal supervision.
Strong verbal communication skills with the ability to effectively communicate complex information to internal and external clients.
Strong interpersonal skills to foster and maintain effective working relationships with staff at all levels of government and external stakeholders.
Strong written communication skills with experience drafting and editing correspondence.
Experience working with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
Experience in handling highly sensitive material and information in a confidential and professional manner.
Experience using Systems, Applications, and Products (SAP) software, including financial activities and timekeeping.
Duties:
Reporting to the Director of Financial and Administrative Services, the Administrative Officer is responsible for providing administrative and clerical support to the Director of Financial and Administrative Service and the Assistant Deputy Minister/Executive Financial Officer. The responsibilities of the position involve overseeing and implementing administrative procedures, establishing work priorities, conducting analyses of administrative operations, and coordinating acquisition of administrative services, such as office space, supplies and security services. The Administrative Officer will serve as the key link in administrative matters between the Directors and other division/branch within the departments. The position requires initiative and problem solving skills to manage competing demands where confidentiality, diplomacy, tact and political acumen are essential.
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
To be considered for this competition you must submit an application form with a resume. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references or other documentation at a later point if invited for further consideration.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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