ADMINISTRATIVE REPRESENTATIVE (CASUAL)

GILLAM, MB

• Competitive salary and benefits package.
• Defined-benefit pension plan.

• Participate actively and positively in the development of the team and the achievement of the team's goals.
• Responsible for maintaining and organizing all records and filing systems according to established procedures.
• Perform all time audit and expense functions associated with time and expenses.
• Perform functions associated with TEM (Travel and Expense Management).
• Compile data and complete VISA reconciliations for station staff.
• Operate office equipment such as a personal computer, copier, plotter, scanner, and printers.
• Handle confidential data with security.
• Ensure that duties performed comply with Enterprise and regulatory environmental requirements. 
• Report any incidents or situations that may be harmful to the environment or in violation of Enterprise or regulatory requirements.
• Answer inquiries on matters relative to service supplied within the scope of reference manuals, directives, and policies in a prompt, courteous, and effective manner.
• Maintain records of vacation, bank time, sick leave, and northern trips (including tax reports) and handle staff inquiries.
• Maintain and oversee vehicle assignments and key assignments
• Provide assistance in Stores departments as required.
• Provide recording secretary duties as required.

• Grade 12 education or equivalent.
• Minimum of two years of directly related office experience 
• Good working knowledge of the HRMS, TEM, SAP and AMPS, Microsoft Word, Excel, PowerPoint, Windows, and other related software.
• Demonstrated ability to operate computers and personal computers in referencing required data with minimal delay or inconvenience.
• Familiar with and able to operate office equipment, including personal computers, copiers, plotters, scanners, printers, etc.
• Required aptitude for accounting and budget preparation and familiarity with computer run-offs.
• Ability to handle confidential information with discretion.
• Physically capable of performing all the duties of the position.
• Should be familiar with Union Agreements and Corporate policies.
• Required to possess a valid Province of Manitoba Driver's Licence with appropriate classification.