The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
This position will be used to fill future acting status, term or regular AY4 positions. Preference may be given to internal applicants within this competition.
Introduction
To be considered for this competition, you must submit an application form with a resume and cover letter. See below for further instructions.
We are seeking highly organized and professional Administrative Assistants to provide comprehensive support to senior executive staff within the Government of Manitoba. The Administrative Assistant requires exceptional attention to detail, excellent communication skills, and the ability to handle confidential and sensitive information with tact and discretion. These positions require experience drafting, proofreading, editing and formatting a wide range of documents; managing files and track incoming and outgoing correspondence and emails; managing senior executive calendars; experience with travel arrangements, and answering telephones and public inquiries, and must have exceptional communication skills with the ability to communicate clearly and professionally with internal and external stakeholders.
Why Work For Manitoba Government? The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important contributions are recognized with a comprehensive package of benefits, including an attractive salary, pension plan, health and wellness benefits, and other supports to encourage work-life balance.
Financial Security
Attractive salaries
Defined pension plan
Life insurance coverage
Long-Term Disability Plan
Benefit Plan
Employer paid health care benefits including health, dental and vision
Extended health care for services such as physiotherapy, chiropractor, massages, acupuncture and more
Annual health spending account for eligible employees
Commitment to Health and Wellness
Employee and Family Assistance Program
Paid time-off including sick leave, wellness days and family related leave days
Flexible work arrangements for eligible positions
Generous vacation entitlements, increasing with years of service
Parental, maternity, and adoptive leave options
Professional Growth & Development We want our employees to thrive and grow, and are committing to investing in their development. We offer multiple avenues of support such as inhouse training, educational assistance and leadership development programs to help achieve these goals.
Organizational Culture and Values The Manitoba government is committed to a work environment and culture that values and recognizes every employee. When we look at Manitoba’s Public Service, we see a reflection of Manitoba’s diversity. We come from differing educational, cultural, and ethnic backgrounds and work in a wide array of jobs across the province, we are all public servants.
Impact on Manitoba’s Future By working for Manitoba’s Public Service, you have the unique opportunity to use your time to serve the land, communities, and the people of Manitoba. You can leave a lasting mark that will impact both current and future generations.
Qualifications:
Essential:
Extensive experience providing administrative and secretarial support to executive and senior level staff.
Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support.
Experience working in a high-volume administrative environment with consistently shifting priorities.
Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf senior level staff, with excellent attention to detail.
Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive documents and information.
Experience coordinating the flow of incoming and outgoing correspondence and maintaining physical/digital filing.
Strong interpersonal and verbal communication skills to interact professionally with a variety of internal and external stakeholders, while maintaining strong working relationships.
Excellent time management skills with the ability to prioritize workloads and effectively manage deadlines and shifting priorities.
Ability to work independently and take initiative, while managing unexpected changes or last minute requests.
Experience in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
Desired:
Post secondary education in office administration is an asset.
SAP experience is an asset.
Experience in AIMS or SIMS.
Conditions of Employment:
Must be legally entitled to work in Canada
Must be able to provide and maintain a satisfactory Criminal Record Check.
Depending on the position, you may also be required to provide and maintain a satisfactory Child Abuse Registry Check and Adult Abuse Registry Check and applicable internal checks.
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
To be considered for this competition, you must submit an application form with a resume and a cover letter. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board may rely only on information provided in this form to determine whether a candidate will be invited for further assessment.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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