Administrative Representative

Winnipeg, MB

• Competitive salary and comprehensive benefits package.
• Defined-benefit pension plan for long-term financial security.
• Nine-day work cycle, typically resulting in every other Monday off to support a balanced approach to work, family life and community.

• Provide confidential administrative support, including processing and maintaining general and confidential staff records pertaining to employee's information such as letter of offers, transfer notices, staff addresses and phone numbers, expense accounts, safety footwear allowances and other confidential documents.
• Prepare and maintain accurate timecards, absence reports, SAP and other designated software systems as well as other related administrative and payroll functions. This would include the updating and managing of the work center's Standby Schedule.
• Process correspondence, reports, technical documents, and other information in conjunction with technical staff and responsible for the sorting and distribution of all routine daily correspondence, mail, and other descriptive data to the appropriate staff, departments, and internal/external contacts.
• Provide continuous office communications, including VHF radio; receive and relay messages as required; in case of an emergency, contact the proper personnel to take necessary appropriate actions.  This will include acting as a liaison between supervisory staff and employees with regards to the Working Alone Plan and monitoring of the Working Alone board.
• Interpret, apply and administer the IBEW Labor Agreement and answer related questions.
• Utilize the SAP program for Materials Management and Purchasing, by arranging, preparing, and processing invoices, goods receipts, service contracts, purchase requisitions, purchase orders, stores ordering, and other purchasing requirements.  Help monitor and use data accessed from SAP to provide pertinent information for department decision making.
• Administer, monitor, and compile Visa card purchases and statements which includes the monthly statement reconciliation, produce purchase requisitions/orders/service entries via SAP system.  Issue Visa cheques for purchasing of goods and services for the department when needed.
• Ensure office supplies, administration and technical forms, and personnel sheets are maintained, and stock replenished and maintain various filing systems and records, within established procedures for the office and department, including hard and electronic copies.
• Must participate in the Corporate Safety Program as well as update safety training information.
• Will be required to work at both of the TSO&M Winnipeg Work Centre Locations when required (the immediate requirement is to start at 1370 Sony Place).

• Grade 12 education or equivalent plus a minimum of two years directly related office experience
  OR
• Grade 12 education plus completion of commercial or vocational special courses and one year directly related office experience.
• Demonstrated proficiency of PC based computer system applications, with a demonstrated ability in the Corporate standard software including: SAP, Outlook, Word, Excel, Travel & Expense (TEM), Enterprise Asset Management (EAM) SharePoint, EHSM/Safety Net/Safety Management System, Visio, eForms, PowerPoint and Finance Centre. Ability to handle confidential information with security and discretion.
• Familiar with the application of the IBEW and AMHSSE collective agreements and the Corporation Policies.
• Capable of dealing in a firm, tactful and courteous manner with the public and staff by phone or personal contact.
• Dependable, proven self-starter, possessing initiative and mature judgment with the ability to make and implement sound decisions with minimal supervision.
• Strong aptitude for figures, calculations and detail.
• Possess a valid Province of Manitoba Driver's Licence with appropriate classification.

• Depending on operational requirements, a primary work location of either 1370 Sony Place or 1330 Pacific Ave may be considered.