Employment Opportunity
Administrative Assistant
Full Time
Winnipeg, MB
Circling Buffalo Inc.
 
Circling Buffalo Inc. is seeking a dedicated Administrative Assistant with a strong focus on communications to support our mission to empower the 63 First Nations. This role demands a proactive individual who excels in multitasking and possesses exceptional communication skills. The ideal candidate will be deeply committed to our ethos of supporting and empowering women and will play a crucial role in facilitating our day-to-day operations, coordinating with shelters, and enhancing our outreach efforts with the 63 First Nations and On – Reserve shelters.

This role requires a proactive and organized individual who can effectively handle a variety of tasks while maintaining a high level of cultural sensitivity and commitment to the mission of supporting women's shelters and the 63 First Nations. The Administrative Assistant will play a pivotal role in facilitating communication, coordinating events and meetings, supporting shelters, managing reports and documentation, expanding our network, and maintaining our social media and public relations efforts. A successful candidate will be adept at multitasking, possess excellent communication skills, and have a deep respect for cultural diversity, aligning with Circling Buffalo Inc.'s values and goals. 

·         Task Management: Efficiently handle daily administrative tasks including managing schedules, appointments, and deadlines.

·         Record Keeping: Maintain and update records and databases with personnel, financial, and other data.

·         Office Management: Ensure the smooth operation of office equipment and order office supplies as needed.

·         Documentation: Prepare and modify documents including correspondence, reports, drafts, and emails.

·         Team Support: Provide general support to visitors and assist team members with administrative tasks.

·         Process Improvement: Continuously identify and implement improvements to enhance office efficiency.

·         Point of Contact: Serve as the primary point of contact for internal and external communications.

·         Email Management: Manage and organize email correspondence, ensuring timely responses.

·         Telephone Etiquette: Handle incoming calls and redirect them or take messages as required.

·         Information Dissemination: Effectively communicate relevant information to staff and associated shelters.

·         Feedback Handling: Address queries and feedback from staff and external stakeholders.

·         Meeting Scheduling: Organize and schedule meetings, including coordinating dates, times, and locations.

·         Agenda Preparation: Prepare meeting agendas and provide necessary documentation to attendees.

·         Event Logistics: Oversee the logistics of events and workshops, including venue, equipment, and catering arrangements.

·         Participant Coordination: Coordinate with participants and manage RSVPs for events.

·         Minute Taking: Take and distribute minutes of meetings.

·         Post-Event Follow-up: Conduct follow-ups post-events to gather feedback and suggestions for improvement.

·         Relationship Building: Build and maintain relationships with partners, stakeholders, and community members.

·         Outreach Initiatives: Participate in outreach initiatives to promote the organization’s work.

·         Collaboration Facilitation: Facilitate collaborations with external organizations and entities.

·         Information Sharing: Share relevant information and updates with network contacts.

·         Event Participation: Represent the organization at external events and meetings.

·         Feedback Collection: Gather and relay community feedback to inform organizational strategies.

·         Social Media Management: Manage and update the organization’s social media platforms.

·         Content Creation: Create engaging and informative content for social media and websites.

·         Brand Representation: Ensure consistent and positive representation of the brand.

·         Cultural Awareness: Demonstrate a deep understanding and respect for cultural diversity in all interactions.

·         Inclusive Communication: Ensure all communication is inclusive and culturally sensitive.

·         Training Participation: Participate in cultural sensitivity training and encourage team members to do the same.

·         Policy Advocacy: Advocate for policies that respect and reflect cultural diversity.

·         Community Engagement: Engage with diverse community groups to understand their perspectives and needs.

·         Feedback Integration: Integrate feedback from culturally diverse groups to improve services and outreach. 

Wages:

Year-to-year (as funded). Enumerated depending on qualifications and experience. Wages range from $45,000-$50,000 annually.
 
Circling Buffalo Inc. promotes Employment Equity and is strongly committed to building a skilled and diverse workforce, and therefore encourages applicants to voluntarily self-identify in a cover letter if they are Indigenous (First Nation includes Status, Treaty or Non-Status, Metis and Inuit) or are members of other underrepresented groups (woman, a person with a disability or a visible minority).

Circling Buffalo Inc. provides a competitive benefits package for employees.
 
Please forward your Cover Letter and Resume, and three supervisor references to:

Alexandria O’Toole, Executive Director
Circling Buffalo Inc.
Email: [email protected]
 
Applications for this position will be received up to 4:00 P.M. September 04, 2026.
 
Circling Buffalo Inc. thanks all applicants however, only those selected for an interview will be contacted.