SCO is a growing and dynamic regional First Nation organization that represents 33 Anishinaabe and Dakota Nations and more than 92,000 citizens in what is now southern Manitoba. Established in 1999 by the Chiefs, SCO is mandated as an independent organization to protect, preserve, promote, and enhance First Nation peoples’ inherent rights, languages, customs, and traditions through the application and implementation of the spirit and intent of the Treaty-making process. 

 

Reporting to the Comptroller, the Payroll Administrator is responsible for the accurate and timely administration of payroll and employee benefits while providing accounting and financial reporting support to the Finance Department. The incumbent maintains payroll records, processes payroll transactions, ensures compliance with applicable legislation and benefit plans, prepares payroll-related reconciliations and analyses, and assists with financial reporting and audit requirements.

 

Payroll Administration:

•                    Administer and process employee payroll in an accurate and timely manner

•                    Maintain payroll information by collecting, reviewing, calculating, and entering payroll data, including validating employee timesheets

•                    Process approved changes to employee records, including personal tax information, pension and group benefits enrolment, salary adjustments, increments, position classifications, employment status changes, secondments, cost centre allocations, overtime, leave banks, severance payments, and other payroll-related transactions

•                    Ensure payroll records are complete, current, and maintained in accordance with applicable legislation, policies, and procedures

•                    Investigate and resolve payroll discrepancies by collecting and analyzing relevant information

•                    Respond to employee and management inquiries regarding payroll, earnings, deductions, leave balances, pension, and benefit entitlements

•                    Maintain the confidentiality and security of payroll information and records

•                    Prepare payroll summaries, reports, and supporting documentation as required

•                    Prepare annual T4 slips, ROEs, and other payroll-related reporting for review and approval by the Comptroller

Benefits and Pension Administration:

•                    Administer employee pension and group benefit plans and maintain related records

•                    Prepare monthly pension and benefit remittances for review and approval by the Comptroller

•                    Reconcile pension and benefit deductions and resolve discrepancies with service providers as required

•                    Perform employee group benefit analysis

Payroll Accounting and Financial Reporting:

•                    Prepare payroll-related journal entries and account reconciliations

•                    Prepare employee salary and benefit analyses and supporting schedules for financial reporting purposes

•                    Produce year-to-date salary and benefit actual-to-budget reports by department for inclusion in monthly financial reporting packages

•                    Prepare and reconcile general ledger accounts as assigned

•                    Review payroll and related accounts to ensure financial records are accurate and complete

Accounts and Payment Processing:

•                    Set up and process electronic payments for payroll, agency funding, contractors, and other approved disbursements in accordance with established procedures

•                    Verify supporting documentation and ensure payments are processed accurately and within required timelines

Audit and Administrative Support:

•                    Provide support to the Comptroller with monthly reporting, general ledger review, and financial analysis

•                    Provide back up support to the Finance Clerk for monthly bank reconciliations for operating and credit card accounts

•                    Assist with the preparation of schedules, reconciliations, and documentation required for annual audits

•                    Participate in the development and improvement of payroll and financial processes, controls, and procedures

•                    Diploma in Accounting, Finance, Business Administration, Payroll Administration, or a related field. A combination of education, training, and experience may be considered

•                    Payroll Compliance Practitioner (PCP) designation would be considered an asset

•                    Minimum three (3) years of progressively responsible experience in payroll administration, accounting, or finance

•                    Experience processing payroll in a computerized payroll environment

•                    Experience administering employee pension and group benefit plans

•                    Experience preparing payroll remittances, T4s, Records of Employment, and other statutory reporting requirements

•                    Experience preparing account reconciliations, journal entries, and financial reports

•                    Knowledge of payroll legislation, employment standards, and Canada Revenue Agency requirements

•                    Knowledge of accounting principles, payroll accounting practices, and financial administration procedures

•                    Proficiency with payroll, accounting, and financial management software including Quickbooks, SAGE, and Payworks

•                    Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office applications

•                    Demonstrated ability to analyze and resolve payroll and financial discrepancies

•                    Strong organizational, time management, and problem-solving skills

•                    Strong written and verbal communication skills

•                    Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information

•                    Ability to establish and maintain effective working relationships with employees, management, auditors, service providers, and external agencies

•                    Ability to speak Anishinaabe or Dakota is an asset

·         Must provide a current (obtained within the last six (6) months) and satisfactory Criminal Record Check. Checks must be obtained through the Winnipeg Police Service or the RCMP

·         A valid class 5 MB driver’s license with access to a reliable vehicle for business travel

·         If the employee is a member of a registered profession, they must be a member in good standing with their regulatory body

 Please submit a cover letter and resume to:

Human Resources

Southern Chiefs’ Organization

202-600 Empress Street

Winnipeg, MB R3G 0L5

Fax: (204) 946-1871 | [email protected]

 

Proof of education will be required at the point of hire where an incumbent has graduated from a relevant program.

Please note that SCO does not offer hybrid/remote work options unless specifically stated.

Testing may form part of the selection process. 

An eligibility list may be created for similar positions and will remain in effect for up to six months.