Financial Specialist - FMS Support Services

First Nations Financial Management Board

Posted: 1 month ago Closes: Nov 22, 2024

Job Location: Canada

Job Type: Full Time

How To Apply: Send a resume to [email protected]

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Position Overview
Reporting to the Senior Financial Officer, FMS Support Services, this position is responsible for supporting selected First Nation clients across Canada through remote accounting and on-going training.

Accountabilities
  • Develop relationships with assigned clients that have an approved Financial Administration Law (FAL) to promote, build trust and secure buy-in to implement their FAL and ultimately prepare for FMS certification;
  • In collaboration with the First Nation client conduct the FMS Support Services needs assessment and identify opportunities for remote accounting and training opportunities;
  • To complete any other tasks as requested by FMS Support Services management team;
  • Support First Nation FAL clients to achieve FMS certification. "Support" in this context means facilitating, empowering, motivating, educating, and may take the form of:

Remote Accounting Services
  • In collaboration with the First Nation client and the FMS Support Services Senior Financial Officer, develop a remote accounting service schedule based on the priorities identified in the FMS Support Services readiness assessment
  • Assist First Nation clients with remote accounting support (or in person) as identified in the FMS Support Services readiness assessment.  This may take the form of:
    • Processes claims and vouchers for payment, enters invoices, matches invoices with purchase orders, and checks all claims for accuracy;
    • Verifies account codes and signatures for proper assignment of budgetary expenditures;
    • Acts as first line contact with vendors regarding billing problems;
    • Administers & maintains the contingency account/cash advance system including control & reconciliation of the contingency by distributing and receiving money;
    • Liaises with managers/employees on expenditures by ensuring that they comply with policies and regulations and ensuring that funds are available;
    • Processes payment of invoices within specified time frames;
    • Processes payment of accounts by verifying that all contract terms and conditions have been met and determining the right financial coding to avoid financial loss and payment duplication;
    • Liaises with suppliers to give and obtain information necessary to ensure the accuracy of accounts/financial transactions and to rectify any irregularities;
    • Organizes filing of all appropriate documents; stores, updates and retrieves financial data;
    • Prepares monthly submissions for accounting and monthly remittances;
    • Prepares general ledger and journal entries and trial balance;
    • Manages accounts receivable and payable;
    • Opens and closes books for auditors;
    • Prepares financial statements and bank reconciliations;
    • Invoice’s clients and answers inquiries;
    • Assesses fixed assets and depreciation;
    • Prepares costing and budgeting as requested.
    • Assisting with any other financial management initiatives as identified by the FMS Support Services Senior Financial Officer.

Training and Capacity Development
  • In collaboration with the FMS Support Services Senior Financial Officer develop a training plan based on the information provided in the initial needs assessment;
  • Deliver training and capacity development that may take the form of:
    • Journal Entries;
    • Budgeting;
    • Bank Reconciliations;
    • Processing Accounts Payable & Accounts Receivable;
    • Monthly & Quarterly Reporting pursuant to GAAP and PSAB;
    • Any other training as identified by the FMS Support Services management team.

Qualifications
  • A Degree in Finance, Accounting, Economics, or another business-related field;
  • A CPA designation or progress towards a CPA designation considered an asset;
  • Must have a minimum of 5 years’ experience in:
    • Providing financial services, preferably within an Indigenous, government, or not for profit environment;
    • Planning, monitoring, and reporting activities (eg. Budgeting, variance reporting, financial statement preparation, etc);
    • Managing aspects of funding agreements (grant/proposal writing; policy writing; facilitation of deliverables; monitoring/reporting);
    • Managing and operating within internal controls relevant to all aspects of a financial management system;
  • Demonstrated experience working with information and data management systems;
  • Experience with an Enterprise Resources Program (ERP) such as SAGE, Adagio or Xyntax an asset;
  • Experience with budget, accounting, and reporting systems;
  • Must have experience working with Microsoft Office Suite;
  • Strong working knowledge of Generally Accepted Accounting Principles;
  • Experience working with Federal Government organizations and representatives an asset;
  • Must have an understanding, awareness and appreciation of indigenous culture and history;
  • Willing to participate in ongoing education and training for the role including indigenous studies;
  • Must be fluent in English (spoken and written). Fluency in French or an Indigenous language is considered an asset;
Equivalent or relevant education and/or experience may be considered.

Working Conditions
  • This position is based anywhere in Canada;
  • Remote or hybrid work arrangements may be considered;
  • Requires regional and national travel.

What We Offer
  • Salary and annual bonus eligibility;
  • Flexible 37.5-hour work week
  • Employer paid extended benefits;
  • Matching group RPP contributions;
  • Annual vacation allowance and generous paid stat & non-stat days;
  • Work-life balance;
  • Professional development & career growth opportunities.

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