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Assistant to the Dean, Health Sciences & Community Services (Term Full-Time)
Health Sciences & Community Services
Health Sciences & Community Services
POSITION TYPE: Full-Time, Term Position Available (Anticipated Start February 3, 2025)
SALARY: $53,874 - $72,100 per annum
POSITION LOCATION: Notre Dame Campus (Winnipeg, MB)
At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. First consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. First consideration will also be given to internal applicants. For more information about our hiring practices, please visit: www.rrc.ca/hr/work/hiring-process/.
ELIGIBILITY LIST: This competition may be used to establish a 6 month eligibility list of qualified candidates for future vacancies.
DUTIES
Reporting to the Dean, the Assistant to the Dean is accountable for providing confidential support to the Dean for a wide range of activities including administrative support for: office operations, program planning, budgeting, human resources, preparation of correspondence and supporting materials, reporting, leading and supporting projects, issues management, tracking government submissions and supporting meetings.
Reporting to the Dean, the Assistant to the Dean is accountable for providing confidential support to the Dean for a wide range of activities including administrative support for: office operations, program planning, budgeting, human resources, preparation of correspondence and supporting materials, reporting, leading and supporting projects, issues management, tracking government submissions and supporting meetings.
The incumbent ensures the effective operation of the Dean’s Office by directing and maintaining timely workflow, triaging sensitive situations and issues, managing the Dean’s schedule, facilitating communications with a broad range of internal and external stakeholders and initiating back-up for the Administrative Assistants to other Academic Leaders in the School.
The incumbent works with highly confidential information on a regular basis including preparation of correspondence related to labour relations issues such as grievances and discipline and the student appeals process, annual budget development and annual internal School planning processes.
REQUIRED QUALIFICATIONS
- Post-secondary education in business, management, office administration, communications or related discipline. A combination of education and experience may be considered
- Several years’ experience at a senior administrative level in an executive or professional office setting
- Excellent leadership skills
- Advanced calendar management skills, including the ability to anticipate needs, prioritize urgencies, adapt to changing priorities and coordinate complex, multistakeholder meetings
- Experience in review and management of office budget, identifying and resolving discrepancies
- Excellent customer service skills including the ability to develop and maintain positive relationships with internal and external stakeholders, including building trust, respect and appreciation for others' needs and perspectives
- Experience compiling, drafting and/or editing senior level documents with varying levels of complexity
- Advanced verbal and written communication skills including ability to persuade and negotiate with a variety of stakeholders
- Experience working effectively within a collaborative environment
- Experience drafting presentation slides in Powerpoint
- Advanced skills and experience in MS Office, including Word, Excel, PowerPoint, Visio, Outlook, Teams and MS Project
- Experience scheduling travel arrangements for leadership and group travel
- Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement
ASSET QUALIFICATIONS
- Understanding of change management
- Experience working in a post-secondary environment
- Understanding of project management
CONDITIONS OF EMPLOYMENT
- Applicants must be legally entitled to work in Canada
- This position may be required to work evenings and/or weekends
- This position may be required to work overtime
- Incumbent must provide a current and satisfactory Criminal Records Check, including a Vulnerable Persons Sector Check
RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis. We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.
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